Templates
Fleet Operations Manual Template
A ready-to-adapt operations manual: work orders, preventive maintenance, inspections, condition-based replacement and the forms that hold it together.
View the templateFleet AI Use Policy Template
A fill-in-the-blank policy for using AI tools in city, town and county fleet operations: shop, office, departments and vendors.
View the templateVehicle Use and Take-Home Vehicle Policy Template
A fill-in-the-blank policy for who may drive public vehicles, how they are used, and when they go home overnight.
View the templateAccident and Damage Reporting Policy Template
A fill-in-the-blank policy for what drivers do at the scene, who gets told, how damage is documented and how crashes are reviewed.
View the templateFueling and Fuel Card Use Policy Template
A fill-in-the-blank policy for fueling vehicles and equipment, and controlling fuel cards and on-site fuel.
View the templatePre-Trip Inspection and PM Compliance Policy Template
A fill-in-the-blank policy for daily operator inspections, defect reporting, PM schedules and the follow-through that keeps units safe.
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Questions
Are these templates free?
Yes. They are free to download. Enter your email and the PDF downloads right away. You can copy and adapt them for your organization's own use.
Who are they for?
City, town and county fleets and public works departments: fleet managers, shop supervisors, fleet admins and the departments they serve.
What format are they in?
Each template is a PDF with fill-in-the-blank [BRACKETED] fields and short guidance notes you delete before adopting it.
Are they legal advice?
No. They are samples to adapt. Review any template with your attorney, HR and IT before adopting it.
These templates are free samples from Civic Fleet Services, provided as is, without warranty. They are not legal advice, and Civic Fleet Services is not a law firm. Laws differ by state, so review and adapt any template with your attorney, HR and IT before adopting it. You're free to copy and adapt them for your organization's own use, but please don't resell or republish them as your own product.