Fleet management software coming soon · Fleet Kits and consulting available now

Fleet Kits and consulting for city and public fleets.

Ready-to-use policy, shop safety, replacement and maintenance kits you can buy today, plus hands-on fleet consulting from a Fleet Manager with more than 20 years in fleet.

Shop Fleet KitsFleet consulting

Coming soon Our fleet management software (FMIS). See the preview

The four Fleet Kits: Fleet Policy and SOP Manual Kit, Public Fleet Shop Safety Program Kit, Fleet Replacement Planning Workbook and Fleet Maintenance Tracker
Fleet Kits for public fleets, available now
Available now · Fleet Kits

Ready-to-use kits for public fleets.

Editable templates and workbooks for city, town and county fleets and public works departments. Download, adapt to your agency and adopt through your normal approval process.

Fleet Policy & SOP Manual Kit

An editable fleet policy and SOP manual written for public fleets, so you start from a finished draft instead of a blank page.

Public Fleet Shop Safety Program Kit

A written shop safety program, checklists and training log built for city, county, school and district fleet shops.

Fleet Replacement Planning Workbook

A scored replacement list and a 10-year funding plan you can take to council, in one workbook.

Fleet Maintenance Tracker

Built for public fleets. A formulas-only tracker: see which PMs are Overdue or Due Soon, log every job, and see what each Asset costs to run.

Fleet Operations Kit Bundle

The SOP manual kit, the shop safety program kit and the replacement workbook together.

Fleet Operations Complete Bundle

The SOP manual kit, the shop safety program kit, the replacement workbook and the maintenance tracker together.

Shop Fleet KitsOr start with the free templates
Available now · Fleet consulting

Fleet consulting from a Fleet Manager.

More than 20 years in fleet, including public-sector fleet management, telematics implementations and device switches, a fleet software (CMMS) cutover and bringing acquired fleets into the program. Civic Fleet Services helps city and public fleets with:

Fleet program reviews

A clear look at how your fleet runs today, from PM and repairs to parts, fuel, records and budget, and where to focus first.

Replacement planning

Replacement scoring and multi-year budgets by class and year, built from your own fleet data, that hold up in front of a council.

PM programs and SOP/policy setup

Preventive maintenance schedules your mechanics can actually run, plus written fleet policies and SOPs your agency can adopt.

Shop safety programs

A written shop safety program, inspections and training records, adapted to your shop and your state’s rules.

CMMS and fleet software advisory

Help choosing fleet software and planning the cutover: data mapping, asset and PM setup, history and training.

Telematics selection and device rollouts

Choosing telematics, planning installs and switching devices across the fleet with the least downtime.

Fleet data cleanup

Asset lists, meters, PM schedules and repair history cleaned up into one consistent record.

Start a projectSee consulting services Email us

For city and public fleets: streets, utilities, parks, police and fire, including fire apparatus. Also available for private and commercial fleets.

Coming soon
Fleet management software (FMIS)

No two fleets run the same.
Your fleet software shouldn’t either.

Built by a Fleet Manager. Sample data: fictional "Demo Valley, UT" fleet

Sample data: Real screens from the working FMIS, not a mockup

56-second walkthrough

  • Dashboard, work orders and messages from the work order
  • PM due list, asset file and driver inspection
  • Parts inventory, accidents and cost reports with CSV export

Screen capture with music, sample demo data.

Supervisor dashboard with Needs you today work orders and department priorities (demo data)

Supervisor dashboard

  • Needs you today: work orders waiting for a mechanic, with Assign and Park
  • Department priorities: each department's #1 asset and how many assets are in the shop
  • New work order and Report a problem from the top bar
Replacement plan with cost-curve settings and a replacement budget by class and year (demo data)

Replacement plan: cost curves and budget

  • Set price inflation, resale value drop and years ahead, then recalculate
  • Repair costs come from completed work orders
  • Replacement budget by class and year

Planning estimates built from the maintenance data.

PM schedules in the asset file (demo data)

PMs in the asset file

  • Intervals by miles and by days
  • Last done, next due and status for each schedule
  • Sits next to the asset's WOs, current meter and downtime

No hunting through a separate module to see what's due.

Work order screen with the Print / save PDF button (demo data)

Print or save a work order as a PDF

  • Print / save PDF right from the work order
  • Asset, status, priority, work type, repair reason and assigned tech
  • Requester, meter, opened date and the PM checklist
Mobile DVIR checklist (demo data)Asset PK-140 set to Out of Service, with the work order created from its DVIR defect (demo data)

Mobile DVIR with safety lockout

  • Drivers walk the asset on a phone: OK or Defect per item
  • A safety defect opens a WO right away and marks the asset Out of Service
  • The asset page shows Out of Service and the WO from the DVIR defect

No waiting for someone to re-key a paper form.

Mechanic's My work screen on a phone with hours today, Tech entry, Timeclock and DVIR buttons, and PM work orders (demo data)

My work: the Mechanic's phone home

  • My open WOs, PM WOs to do and my hours today
  • Tech entry, Timeclock and DVIR buttons
  • My assigned work orders and PM work orders

Tech, Clock and DVIR sit on the bottom bar.

Work order DVR-1001: the header, the Messages thread with a Supervisor's "Parts needed for this job" message, and the reply form (demo data)

Messages on every work order

  • Message right from the work order
  • Parts Clerks, Mechanics and Supervisors message each other on the job
  • Each person gets a Messages inbox
Accident record for a demo asset with date, location, driver, damage description, the linked repair work order and two repair estimates; one vendor name is hidden (demo data)

Accidents tied to the vehicle and the repair

  • Log each accident against the vehicle
  • Add repair estimates to the record
  • Link the repair work order
Also in the works
  • Vehicle purchase, build and order trackerQuote and PO through build, upfit and in service.
  • Surplus to auction trackerSurplus to auction, with aging alerts and expected vs. actual sale price.
  • AI-assisted FMISSuggested repair steps and the 3 C's written from a Mechanic's quick notes.
Get notified

Our fleet management software is coming soon. Be the first to know when it launches.

Get notified when the FMIS launches

Available at launchHave an invite code?
For IT & Procurement

The short answers.

Hosted in the U.S.

Your fleet data is stored on servers in the United States.

Daily backups

Data is backed up every day.

Secure sign-in

Individual user accounts with role-based access for Mechanics, Supervisors, Fleet Managers and Directors.

Your data stays yours

Export your records anytime, in standard formats.

Accessible design

Readable contrast, keyboard-friendly controls and screens that work on phones.

Guide

What Is Fleet Management?

Fleet management for a city or public works department: how the fleet team buys, maintains, fuels, tracks and replaces public vehicles and equipment.

Read the guide
Free fleet templates

Fill-in-the-blank policy templates for city and public works fleets. Free PDF downloads.

See the free templates

Fleet Kits

About & contact

Who's behind it.

Dan Yates

Dan Yates

Founder & Fleet Consultant, Civic Fleet Services

Dan came up as a dealership Mechanic and has spent more than 20 years in fleet, from public works and fire departments to commuter rail and transportation.

Talk to Dan