Fleet Kits for Public Fleets | Civic Fleet Services

Kits

Not available to buyers in Arizona.

Which state are you in, or buying for?

Fleet Policy & SOP Manual Kit

An editable fleet policy and SOP manual written for public fleets, so you start from a finished draft instead of a blank page. Fill in your agency's names, titles, limits and intervals, check it against your local rules, and adopt it.

What's included:

Fleet-Policy-SOP-Manual.docx: 16 chapters plus 2 appendices (definitions and a forms index), with [BRACKETED] fill-ins.
The 16 chapters
1. Purpose, Scope and Authority
2. Roles and Responsibilities
3. Asset Assignment and Use
4. Preventive Maintenance Program
5. Work Order Process
6. Repair Documentation: the 3 C's and Repair Codes
7. Operator Inspections (DVIR)
8. Parts and Inventory
9. Fuel
10. Take-Home Assets
11. Accidents and Damage
12. CDL and Drug & Alcohol Testing (Pointer)
13. Replacement
14. Surplus and Disposal
15. Vendor Management
16. Records and Performance Measures
Fill-In-Forms.docx: Forms F-1 to F-8 (asset assignment, take-home request, DVIR, work request, accident report, fuel exception review, surplus checklist, vendor scorecard) plus the Bonus Form: Fuel Card Program Audit Checklist.
How-to-Adopt guide (5-page PDF and editable .docx): make it yours, check it, get it approved, roll it out, start the routines, keep it current. Includes a Placeholder Index.
Editable in Microsoft Word or Google Docs. No macros.
Version 1.3, current as of October 2026.

Templates only. Not legal or HR advice. Check your local laws, labor agreements, and procurement rules, and have counsel review before adopting.

Full terms: https://civicfleets.com/terms-of-sale

$395 Pick your state to buy

Public Fleet Shop Safety Program Kit

A written shop safety program, checklists and training log built for city, county, school and district fleet shops. Adapt it to your shop and your state's rules, then put it to work.

What's included:

Shop-Safety-Program.docx (editable) and Shop-Safety-Program.pdf (read-only, 23 pages): 13 sections, from the written program and emergency action to lockout/tagout with EV and hybrid high-voltage awareness, lifts, jacks and stands, hazard communication, PPE, tires, batteries, hot work, spills and stormwater, and training records.
A "Who is covered" State Plan note and an appendix of the federal references used.
Inspection-Checklists.xlsx: 9 checklists, one per tab, plus a 10-page PDF of blank print copies (shop walk-through, lift daily check, jack and stand, hot work permit, spill and stormwater, battery charging, extinguisher and eyewash, LOTO procedure, PPE hazard assessment).
Training-Log.xlsx: training log with a topics list, plus a 5-page PDF blank print copy.
Read-Me-First.pdf (4 pages): the full notice, who the kit is for, and how to adapt it.
Version 1.2, current as of October 2026.

Templates only. Not legal, OSHA, or compliance advice. Your agency must adapt it to its operations and its state's rules (including any OSHA State Plan), have it reviewed by a qualified safety professional, and is responsible for implementation and training.

Full terms: https://civicfleets.com/terms-of-sale

$295 Pick your state to buy

Fleet Replacement Planning Workbook

A scored replacement list and a 10-year funding plan you can take to council, in one workbook. Enter your Assets, adjust the weights, and print a one-page Council Summary.

What's included:

Two copies: a blank workbook and a sample with 25 made-up Assets to practice on.
Nine tabs: Instructions, Settings, Class Life Defaults, Asset List, Scoring, 10-Year Forecast, Funding Scenarios, Council Summary, and Lists.
A weighted replacement score based on common public-fleet practice: five factors (age, miles or hours, repair cost, condition, reliability) with weights you can change.
10-year forecast with inflation and resale value, plus three funding scenarios: fund each year as it comes, one level amount, or today's budget, showing where it runs short.
Asset List: one row per Asset or Attachment, up to 500. Lists: replace the sample department names with your own (up to 12).
Requires Excel 2019 or later, including Microsoft 365. Formulas only, no macros.
1-page Quick Start guide (PDF).
Version 1.2, current as of October 2026.

Estimates only. Results depend on your inputs. Verify formulas and assumptions; not financial or engineering advice.

Full terms: https://civicfleets.com/terms-of-sale

$295 Pick your state to buy

Fleet Maintenance Tracker

Built for public fleets. A formulas-only tracker: see which PMs are Overdue or Due Soon, log every job, and see what each Asset costs to run.

What's included:

Two copies: a blank tracker and a sample with 25 made-up Assets to practice on.
Ten tabs: Read Me, Dashboard, Cost per Asset, Assets, PM Schedule, Service & Repair Log, Fuel, Inspections & DVIR, Warranty & Recall, and Settings & Lists.
PM Schedule: due by date or meter, whichever comes first, with OK, Due Soon, Overdue or Not set status.
Service & Repair Log with the 3 C's (Complaint, Cause, Correction), parts, labor, in-house or vendor, cost and downtime.
Dashboard with PM on-time %, cost by department and Asset class, and two charts. Cost per Asset with cost per mile or hour.
Assets columns A to K match the Fleet Replacement Planning Workbook, so you can paste them straight in.
Has room for up to 500 Assets.
Requires Excel 2019 or later, including Microsoft 365. Formulas only, no macros.
1-page Quick Start guide (PDF).
Version 1, current as of October 2026.

Recordkeeping tool only. Due dates depend on your entries. Your agency sets PM intervals and is responsible for inspection, DVIR, recall, and records-retention compliance.

Full terms: https://civicfleets.com/terms-of-sale

$95 Pick your state to buy

Fleet Operations Kit Bundle

The SOP manual kit, the shop safety program kit and the replacement workbook together. $985 if bought separately; the bundle saves $190.

What's included:

Fleet Policy & SOP Manual Kit (everything listed above).
Public Fleet Shop Safety Program Kit (everything listed above, including the safety disclaimer).
Fleet Replacement Planning Workbook (everything listed above).
One organization license for each kit.

Full terms: https://civicfleets.com/terms-of-sale

$7953 kits Pick your state to buy

Fleet Operations Complete Bundle

The SOP manual kit, the shop safety program kit, the replacement workbook and the maintenance tracker together. $1,080 if bought separately; the bundle saves $235.

What's included:

Fleet Policy & SOP Manual Kit (everything listed above).
Public Fleet Shop Safety Program Kit (everything listed above, including the safety disclaimer).
Fleet Replacement Planning Workbook (everything listed above).
Fleet Maintenance Tracker (everything listed above, including its short notice). Has room for up to 500 Assets.
One organization license for each product.

Full terms: https://civicfleets.com/terms-of-sale

$845all 4 products Pick your state to buy

Before you buy

Card only for now, including government purchasing cards. Purchase orders coming soon: email dyates@civicfleets.com to be told when.

License and refunds

One organization license: unlimited internal users; edit freely; no resale or sharing outside your organization.
Refunds: Digital download. Sales are final once downloaded, except defective, wrong, or duplicate purchases reported to dyates@civicfleets.com within 14 days. Haven't downloaded yet? You can cancel within 14 days for a full refund. Full terms: https://civicfleets.com/terms-of-sale

Civic Fleet Services is a private company, not affiliated with any government agency. Kits are templates and tools, not legal, safety, financial or other professional advice. Full terms: https://civicfleets.com/terms-of-sale